Healthcare News & Insights

CMS clarifies EHR Incentive Program registration

Does your hospital or its Medicare-eligible professionals have questions about registration for the Electronic Health Records (EHR) Incentive Program?

The Centers for Medicare & Medicaid (CMS) has some answers.

First off, to avoid payment delays, you need to register for the program as soon as possible. If you’re not sure what’s needed to register, here’s a list for hospitals and professionals:


  • National Provider Identifier (NPI)
  • National Plan and Provider Enumeration System (NPPES) User ID and Password
  • Payee Tax Identification Number (if you are reassigning your benefits)
  • Payee NPI (if you are reassigning your benefits)


  • CMS Identity and Access Management (I&A) User ID and Password
  • CMS Certification Number (CCN)
  • National Provider Identifier (NPI)
  • Hospital Tax Identification Number

A hospital may qualify for both the Medicare and Medicaid EHR Incentive Programs if it meets all of the following qualifications:

  • It’s a subsection (d) hospital in the 50 U.S. States or the District of Columbia, or it’s a Critical Access Hospital (CAH)
  • It has a CMS Certification Number ending in 0001-0879 or 1300-1399,  and
  • 10% of its patient volume derives from Medicaid encounters.

Note: Hospitals that are eligible for both programs should select “Both Medicare and Medicaid” during the registration process, even if they plan to apply only for a Medicaid EHR incentive payment. Dually-eligible hospitals can attest through CMS for their Medicare EHR incentive payment at a later date, if they want to.

Hospitals that fall into one of the following three categories only qualify for the Medicaid EHR Incentive Program:

  • Children’s hospital
  • Cancer hospital, or
  • Acute-care hospital in the U.S. territories.

When registering, facilities should select “Medicaid-only” for the hospital type and select their state from the drop-down menu. Not all states have launched a Medicaid EHR Incentive Program yet. Facilities that aren’t sure about their state can check its status here.

Eligible professionals who qualify for both the Medicare and Medicaid EHR Incentive Programs must select which incentive program they want to participate in during registration. And if they want to switch to the other program before 2015, they only can do so once after the first incentive payment is initiated.

For eligible hospitals and professionals who need more help, CMS offers a step-by-step guide.

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